User Manual

WG-Planer helps flatmates (WG members) organise their shared life — from splitting bills to scheduling cleaning. To get started, register an account and either create a new flat (WG) or join an existing one using an invite link.

The dashboard gives you a quick overview of your flat: recent expenses, upcoming chores, pending shopping items, and new board posts. The Current Balances widget is split into three sub-boxes — Apartment, Friends, and Total — each linking to its detail page.

Track all shared costs fairly. Add expenses with flexible split options. Use the receipt scanner to automatically extract items from a photo of your grocery or restaurant receipt.

Fairly distribute cleaning tasks across all flatmates. Add recurring chores, assign them, and track completion. The fairness score shows who has been pulling their weight.

Create shared shopping lists for your flat. Anyone can add items, tick things off while shopping, or delete completed lists. Multiple lists are supported — e.g. one per supermarket.

Post announcements, share news, or report maintenance issues. All flatmates can read and comment. Admins can pin important posts to keep them visible at the top. Authors and admins can archive posts to keep the board tidy — archived posts are recoverable.

A shared flat calendar for meetings, grocery shopping trips, cleaning schedules, and any other events. Events can be assigned to specific members. Cleaning events support a completion photo.

Real-time messaging for every apartment you own or live in. Each apartment has its own group chat with all members listed at the top. Direct Messages let you have private 1-on-1 conversations.

When a flatmate moves out, use this tool to calculate the final balance including any unpaid expense splits and deposit refund. Owners do not see the "Announce my move-out" button on apartments they own — only joined tenants can move out. Only available for Pro users.

Landlords with an Owner account can manage multiple apartments, invite tenants, set house rules, and manage rental contracts end-to-end — all in one place. The contract workflow is fully structured: owner creates → fills contact details → sends to tenant → tenant fills details and signs → owner countersigns → both parties get a final read-only PDF.

The Rental Contracts page supports the full legal signing workflow. The owner creates a contract, fills in their contact details, then sends it to the tenant. The tenant fills in their own details and signs. The owner then countersigns to finalize. Only fully signed contracts are read-only. You can archive, recover, or permanently delete contracts. Each contract can be downloaded as a branded PDF at any stage.

Track shared costs with friends outside your flat — for trips, events, or any group spending. Create a group, add members, log expenses with flexible splits, and settle debts with one click directly from the Balances tab.